Privacy policy

Studio Pulse Keeper (studiopulsekeeper.com) is run by Vivariance Inc. ("we", "us").
Last updated: October 14, 2026.

Studio Pulse Keeper is a tool that dance studios use to keep track of the work their managers do: daily and weekly tasks, event checklists, time off, and a staff guide. A studio (the "organization") decides who uses it. This policy says what we keep, why, who else is involved, and how to reach us.

What we keep

About managers and owners who sign in

Name, email address, role (owner, general manager, manager), studio, and the "hats" they wear (such as front desk).
The work in the app: tasks, notes on tasks, routines, events and their checklists, duties, and who did what and when. Every change is recorded under the name of the person who made it.
Which lessons in the app's Guide they have done.
Sign-in: we email a 6-digit code. We store only a scrambled form of each code, for a few minutes, and keep a count of attempts to stop guessing. After sign-in, a cookie keeps the person signed in. We use no other cookies.

About studio staff (teachers, front desk)

Name and email address, added by their studio.
Time-off requests they send (dates, the kind of request, any note) and the decision on them.
Questions and answers in the staff guide.
Staff do not have accounts. When they use the time-off or staff-guide pages, we email them a code to confirm it is them.

Reports sent through "Report a bug or make a suggestion"

What the person writes, and who sent it. If they speak instead of typing, their own browser turns speech into text (through the browser's maker: Google for Chrome, Microsoft for Edge, Apple for Safari). We receive only the text.

Google Calendar (only if a studio connects its Google account)

See Google Calendar below.

Why we keep it

Only to run Studio Pulse Keeper for the studio that uses it: to show each person their work, to let managers and owners see and act on their studio's work, to send sign-in codes and the emails the app sends (such as a time-off decision), to keep the app secure, and to fix problems. We do not sell personal information, we show no advertising, and we use no advertising or tracking services.

Who can see it

People in the same studio, according to their role: owners see their whole organization; a general manager sees their own studio; other managers see their own work and what their studio lets them see.
The site administrator (us) can enter and act within any organization, to set it up and to help. When we do, it is recorded, and the organization's owner can see when we were active.
Our service providers, only as needed to run the app:
- Cloudflare - hosting, the database, file storage, sending email, and the bot check on public pages (Cloudflare Turnstile, which checks that a visitor is a person).
- Google - fonts used by the pages are loaded from Google Fonts; and Google Calendar, if a studio connects it.
- The browser's maker, for speech-to-text, only if a person chooses to speak a report.
Nobody else, unless the law requires it.

Google Calendar

A studio's owner can connect the studio's Google account, so events on its Google calendars can come into the app.

What we ask Google for: the list of the account's calendars (to choose which ones the app looks at), and access to their events.
What we read: for the calendars the owner chooses, each event's title and dates only. We do not read descriptions, guests, locations or attachments.
What we write: only one thing, and only when a person in the studio decides it: we add a short label to an event's title saying what kind of event it is (for example "[Gala]"). Guests are not emailed when that happens. Nothing is changed in the app or on Google Calendar without a person deciding it.
How we keep the access: the key Google gives us is stored encrypted and is used only by our server; it is never sent to anyone's browser. Disconnecting in the app (Admin) tells Google to cancel it and deletes it from our side. Anyone can also remove the access from their Google account settings at any time.
Google's rules: Studio Pulse Keeper's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. We use Google data only to show and organize the studio's own events in Studio Pulse Keeper. We do not sell it, use it for advertising, let people read it except as needed to run the app or keep it secure, or use it to train artificial-intelligence models.

How long we keep it

As long as the studio uses Studio Pulse Keeper. People who leave a studio are archived, not deleted, so the record of who did what stays true. Sign-in codes are deleted within minutes. We keep backup copies of the database to protect against loss; they are kept privately and replaced over time. When a studio stops using the app, or asks us to, we delete its information, except what the law requires us to keep.

Keeping it safe

Everything travels over encrypted connections (HTTPS). Google access keys and other secrets are stored encrypted. Each studio's information is kept apart, and our server checks every request against the person's organization and role. No system is perfect; if we learn of a problem that affects someone's information, we will tell the studio.

Your choices and requests

To see, correct or delete information about you, or to ask anything about this policy, email info@studiopulsekeeper.com. If your studio added you, you can also ask your studio's owner or manager.

Children

Studio Pulse Keeper is for studio owners, managers and staff. It is not meant for children, and we do not knowingly keep information about anyone under 16.

Changes

If we change this policy, we will post the new version here with a new date. If a change matters, we will tell the studios that use the app.

Contact

Vivariance Inc. · info@studiopulsekeeper.com